Printer Management

Overview:

Professional Printer Management Solutions for your Business

Efficient printer management is essential for modern businesses aiming to optimise operations, reduce costs, and enhance data security. Midshire’s tailored printer management solutions are scalable offerings designed to meet the unique needs of businesses of all sizes, ensuring seamless control over all printing processes.

The costs associated with business printers consist of more than just paper and ink. By adopting a printer management solution, businesses can gin visibility of the way that people are using the printers.

Printer management covers a multitude of subjects associated with printers, from the use of printer drivers and programs that allow users to connect their computers to a printer, to the way individual users interact with their printer.

Midshire has a team of IT specialists trained specifically to network our customers printers on-site at their premises. The Network team ensures that once a printer has been installed, it is fully connected to a company’s network. Each computer will have the right drivers downloaded, to ensure seamless printing and scanning. The network team also provide in-depth training to all staff on how to best use their new printing devices.

What Is Printer Management and Why Is It Important?

Printer management refers to the strategies and tools used to streamline and control a company’s printing operations. It helps businesses reduce waste, manage costs effectively, and maintain data security. Midshire’s business print management services simplify these processes, providing cutting-edge solutions to keep businesses running efficiently.

How will Printer Management benefit my business?

Research has found that organisations spend between 1% and 6% (Lexmark UK) of their annual revenue on photocopying and printing. By adopting a print management solution, business owners can see their entire print fleet output. Cost control is a top priority for businesses, and effective printing management helps achieve it. Tools like PaperCut MF and Equitrac allow companies to set print limits, monitor usage, and identify inefficiencies. These solutions not only save money but also promote sustainable practices by reducing waste. There are a range of print management software packages available. Some can even show which department or individual, uses the printer the most.

Printer management can also help with data security issues. In an era of increasing cyber threats, data security is a crucial aspect of corporate print management. Midshire integrates features such as user authentication and secure release printing, ensuring that sensitive business information remains protected at every step of the printing process.

By implementing user authentication on your printer fleet, you can ensure that unclaimed print-outs are a thing of the past. This requires the user to identify themselves using their fingerprint, key-fob or password on the printer to release their prints. Many printouts contain confidential information and in the wrong hands, could result in huge problems. This is useful for ‘Follow-Me’ printing, where a user can collect their printing from any device on the network.

Do your employees work from their mobile or tablet? Printer management can allow users to integrate their mobile devices with the office printer or photocopier. This allows them to print straight from their phone or scan documents to their tablet.

Printer management is also hugely important at the end of your contract. Every scan and copy is saved on the hard-drive of your photocopier, which, if not wiped, could be passed onto another company. Midshire ensures that your hard-drive is wiped of all confidential material when it returns to our warehouse.

Key Benefits of Printer Management Solutions

Implementing effective printer management solutions delivers several benefits, including:

• Cost savings: Optimise resource use and reduce unnecessary expenses.
• Improved efficiency: Streamline printing processes to enhance productivity.
• Environmental impact: Cut down on paper and energy waste, aligning with sustainable goals.
• Scalability: Solutions that grow with your business, adapting to changing needs.

Printer Management Tools

Midshire offer a variety of printer management tools including: PaperCut MF and Equitrac.

PaperCut MF intercepts print jobs on the print server, analyses them and applies rules to enforce your print policies, for example, routing print jobs to the most appropriate printer, rejecting jobs with incorrect paper sizes or asking users to confirm single-sided printing. You can assign users with ‘credits’ so they are responsible for their printing activities. PaperCut is the most popular printer management tools for the Education Sector.

Equitrac is a more advanced printer management tool. It is an intelligent solution providing control over printer costs. This printer management tool reduces consumable usage by making users accountable for their print behaviour. It also increases document security by encrypting documents and storing them on a server.

Advanced Features of Printer Management Tools

Midshire’s printer management tools are designed to meet the demands of modern corporate environments. Key features include:

• Customisable restrictions: Set usage limits and control access across teams.
• Real-time monitoring: Track activity to identify inefficiencies instantly.
• Detailed reporting: Provide actionable insights into printing habits and costs.

These tools offer the flexibility and control businesses need to stay ahead in competitive markets.

Midshire’s Expertise in Remote Print Management

Midshire’s Network Team specialises in remote print management, ensuring businesses can oversee their printing operations regardless of location. With seamless setup and ongoing support, their team ensures your business remains productive with uninterrupted access to advanced management tools.

Modern workplaces require flexibility, and Midshire’s printer management solutions integrate seamlessly with mobile devices such as smartphones and tablets. This ensures employees can print securely from any location, boosting productivity in today’s hybrid work environment.

Safeguarding Data: The Importance of Wiping Photocopier Hard Drives

At the end of a contract, photocopier hard drives must be securely wiped to prevent sensitive data breaches. Midshire prioritises secure end-of-life processes for office equipment, giving businesses peace of mind knowing their information remains protected.

Why Choose Midshire as One of the Top Print Management Companies?

Midshire stands out among the top print management companies for its:

• Extensive industry experience.
• Use of cutting-edge tools like PaperCut MF and Equitrac.
• Tailored approach to delivering effective printer management solutions.

With a strong reputation for excellence and a customer-focused approach, Midshire is the ideal partner for businesses looking to optimise their printing operations.

Contact Midshire today to discover how our printer management solutions can transform your business.